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Travel Procedures

West Virginia University (WVU) encourages students, faculty, and staff to participate in international activities and promotes the development of opportunities for internationalstudy and research. To this end, WVU attempts to balance the value of participation in international activities against their potential risks. WVU has developed this policy for

international activities to promote safe travel by students, faculty, and staff to and from activities or events that advance the University’s mission of research and discovery, teaching and learning, and community and cultural engagement.  

 For countries in which the U.S. Department of State has issued Travel Warnings, countries for which the Center for Disease Control and Prevention

(CDC) has issued Travel Notices as well as countries for which there is a reasonable concern for the health and security of travelers even if they are not specifically identified on either list, a Risk Designated Travel Petition must be submitted for special review by the International Travel Advisory Committee (ITAC).

Students, faculty and staff will need to consult the policy for specific details before making arrangements for travel to countries where there are recognized dangers, instabilities or severe health risks. The WVU ITAC is responsible for implementing this policy, including review of requests and recommendations. However, final authority and approval for activities covered by this policy rests with the Provost. This policy stands in addition to all other relevant WVU policies and procedures for travel. Additional information and forms can be found on the Office of Global Affairs Travel Site.

West Virginia University International Travel Policy for Students

This procedure below applies to all undergraduate, graduate and professional student travel sponsored, organized, supported or recognized by WVU.  Travel is sponsored, organized, supported, or recognized by the university when any of the following occurs:

Travel to countries under a Level 4 travel Advisory even during independent breaks during an approved international program may jeopardize a student’s continued participation in the program. 

If a Level 4 Travel Advisory/CDC alert is issued while a student is already in the subject country, the International Risk Manager in conjunction with the International Travel Advisory Committee will review and assess the situation and make appropriate recommendations and decisions based on concerns for the safety and security of student participants.  The International Risk Manager and ITAC may recommend immediate departure and/or suspension of the program if applicable. 

If a student wishes to travel to a destination for which there is a Level 3/4 or CDC warning, the student must complete a Risk Designated Travel Petition 3 months prior to travel.  This Petition will be reviewed on a case-by-case basis by the ITAC and the Associate Vice President for Global Affairs.  Notification of approval of permission for travel or denial will be provided to the student in writing by the International Risk Manager. Approval of travel to a Risk Designated country may be revoked at any time due to a change in a Travel Level Advisory or CDC alert.

All students who are United States citizens traveling are required to sign up for the State Department’s Smart Traveler Enrollment Program at https://step.state.gov/step/ .

For more information see: https://educationabroad.wvu.edu/

West Virginia University International Travel Policy for Faculty and Staff

WVU recognizes that when conducting research, teaching, or public service on a global level, opportunities will arise for faculty and staff to travel to countries that are under a Travel Warning, or Center for Disease Control warning/advisory.  The University does not prohibit such travel, but does endeavor to balance the risks of travel against the value and necessity of the travel.  The following rules and conditions may apply to such travel: